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Receptionist
- To be advised
- Temporary, Full Time
- Closing in 54 days
- Search and Select Recruitment Agency
Our client seeks a Temporary Receptionist to assist their team. To create a professional and friendly impression to all clients and visitors to the Company's offices. To assist with the organisation and smooth running of the office and the provision of a high standard of service for clients. Key Responsibilities: Welcoming clients in a professional, timely and friendly manner in person, by telephone and by email whilst maintaining client confidentiality at all times. Assisting clients with the completion of any client questionnaire forms etc. Acting as a witness to client's/Advocates' signatures. Taking and relaying messages and providing any necessary information to callers. Checking the answerphone every morning and dealing with any messages appropriately. Ensuring knowledge of staff movements in and out of the office. Representing the business with a positive attitude and professional appearance. Maintaining office security by following procedures and monitoring logbooks for telephone calls and visitors. Maintaining a staff register throughout the day to assist in Health & Safety procedures and in particular in relation to evacuating the office due to emergencies/fire drills. Maintaining a safe, clean and welcoming reception area Handling incoming and outgoing mail and other material to include the scanning in of all incoming mail and the subsequent filing of the documents in the practice management system. Looking after all meeting rooms and arranging any necessary client refreshments and catering for meetings. Assisting Fee Earners in the booking of meeting rooms. Processing cheques in the Accounts Manager's absence. Maintaining and ordering office supplies. Ensuring the operation of office equipment such as photocopiers/printers and organising any necessary repairs. Providing general administrative and clerical support throughout the Company. Checking the Company's 'info' email inbox and dealing with any emails received in an appropriate manner. Work to deliver and uphold the Company's values. Key Requirements: Previous experience in a similar role. Knowledge of Microsoft office and all its functions. Excellent communication skills.
If you have the required skills please apply online at searchandselect.com quoting reference number: 16121
