Legal Secretary

Our client seeks a Legal Secretary to join their team. Key Responsibilities: Screening telephone calls and monitoring emails for fee earners. Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems. Maintaining fee earner diaries and scheduling meetings and appointments. Arranging and booking client and business development meetings on behalf of relevant fee earners. Researching and making travel arrangements, co-ordination of itineraries for meetings on and off Island and registration of conferences/seminars. Preparing draft bills and fee notes for processing and sending out to clients. Liaising with the E-Billing Team. Opening new client files and matters on the internal database system.All filing of emails, attachments and other documentation on document management system and hard file system as required. Collect internal and external mail throughout the day and pass relevant correspondence to fee earners. Closing files.Supporting multiple fee earners with administrative duties such as processing business expenses and ad hoc time recording. Preparation of couriers and special deliveries. Ad hoc reception support. Any other secretarial duties which may be required from time to time. Key Skills and Experience: Legal secretarial experience preferred. Outstanding attention to detail and high levels of accuracy. Excellent interpersonal and communication skills. High degree of professionalism, integrity and confidentiality. Excellent time management and organisation skills, able to adhere to tight deadlines. A calm demeanour and 'can-do' attitude. Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous.
If you have the required skills please apply online at searchandselect.com quoting reference number: 16640