Receptionist & Facilities Support

Our Isle of Man office is looking for an individual with strong interpersonal skills who enjoys variety in their working day, to join us as Receptionist & Facilities Support on a full-time, permanent basis to assist the current team.

This is a dual role, working predominantly on our Reception Desk but providing facilities support as and when required in a flexible capacity.

Due to local immigration restrictions, we are only able to consider candidates who are local Manx residents


As Receptionist, you will be required to:

Operate the office switchboard
Provide reception ‘meeting and greeting’ services to clients and office visitors
Organise client meeting room booking requests and prepare rooms for meetings
Provide routine office administration to assist the wider business
Book taxis and local accommodation for staff
Liaise with external office services e.g. couriers and receive small deliveries from suppliers or clients
Manage the office equipment loan stock for staff, for example portable printers and scanners
Logging and following up on Helpdesk tickets


Our Receptionist is the main contact point for our business and will be dealing with clients and suppliers and liaising with our staff. You will be dealing with a wide variety of activities, ranging from managing the reception desk and switchboard to organising meeting rooms, co-ordinating taxi bookings and assisting with administrative tasks.


In providing Facilities support, you will be required to assist with:

Replenishing and maintaining the kitchen areas on each floor, and vending machine in Staff Room
Collecting and distributing fruit and milk deliveries
Monitoring shredding bins on each floor and arranging collection
Maintaining photocopier and stationary areas on each floor – distributing supplies and consumables
Maintaining oversight and ensuring appropriate stock levels for vending machines and water towers
Liaising with third-party suppliers relating to PPM, Air Conditioning, ad-hoc R&M requirements and cleaning contracts
Ordering Supplies for the kitchens, vending machines, printers and stationary

Candidates do not need to have prior office experience to succeed in this role, however they should have strong communication skills and a proactive approach to working.

Working hours are 08:45am - 5pm Monday to Friday

To thrive in this role, you will also need:

Logical approach to task management
Strong interpersonal skills
Self-motivation and ability to use own initiative
Readiness to work flexibly outside of core business hours (9am - 5:15pm) to support office based events, as required
Intermediate knowledge of the Microsoft Office suite of programmes, with emphasis on Outlook
Language requirements - strong spoken, listening and written English
Previous experience in office facilities would be advantageous although not essential
Previous experience working on a Reception Desk within the financial services industry is preferable but not mandatory

To apply for this role please email Khamon@kpmg.com or call 01534608403