Legal Secretary

Our client is seeking a Legal Secretary to join their team. Key Responsibilities: Screening of telephone calls for relevant colleagues and the wider department when necessary. Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems. Typing various types of correspondence, as well as copy and occasional audio typing. Scanning correspondence if received in hard copy only, documents and bundles and saving to the relevant client file. Maintaining relevant individual diaries with meetings and deadlines including reminders. Arranging and booking client and business development meetings. Researching and making travel arrangements, co-ordination of itineraries for meetings on and off island and registration of conferences/seminars. Preparing draft bills and fee notes for processing and sending out to clients. Filing of emails, attachments (correspondence and documents) and other documentation on document management system and hard filing system on a regular basis. Closing and archiving files including the preparation of archive schedules. Key Skills &a Experience: Must have a minimum of three years' previous secretarial experience in a professional environment. Strong time management skills and ability to prioritise workloads. Ability to operate as part of a team and build relationships within the business. Excellent communication skills, both verbal and written. Highly organised with outstanding attention to detail and high levels of accuracy. Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous. A team player with a flexible attitude towards work. A calm demeanour and a 'can-do'attitude.
If you have the required skills please apply online at searchandselect.com quoting reference number: 16088