People & Operations Support Coordinator

We are looking for someone bright, organised, proactive and experienced who can take direction and then independently get things done.
This is a hands-on role supporting People and Operations, with a strong focus on coordination, follow-through and keeping things moving.
You will work closely with management and will be trusted to take a task or project from instruction through to completion. You should be comfortable managing multiple priorities, following up with people, keeping documentation organised and identifying what needs to happen next without always being asked.
The role will suit someone who enjoys variety and is comfortable working in a fast-moving startup environment where priorities can change and there is always something to get involved in.
esponsibilities

People & Recruitment

Coordinate recruitment activities and candidate sourcing, including preparing and posting job advertisements, conducting initial applicant screening and shortlisting, and scheduling and coordinating interviews. Manage candidate communication and follow-ups throughout the recruitment process, as well as coordinating reference and background checks. Support onboarding and offboarding administration, liaise with EORs, payroll providers and other external people-service providers, and prepare and maintain employee documentation. Ensure People records are accurate and up to date, coordinate leave and people-related calendars, support employee communications and People initiatives, and coordinate staff events, gifts and employee recognition initiatives.

People Processes & Documentation

Assist with the preparation and maintenance of People policies and procedures. Prepare training guides, onboarding materials and internal documentation, coordinate training activities, and ensure relevant materials are available and kept up to date. Prepare first drafts of performance-related correspondence and documentation based on management direction, support performance review and employee feedback processes, and ensure People-related actions, deadlines and follow-ups are tracked and completed.

Operations & Project Support

Provide general operational and administrative support across the business and assist management with operational projects and initiatives. Coordinate tasks and actions across different teams and stakeholders, follow up on agreed actions to ensure work is completed within the required timeframes, and maintain trackers, documents and internal systems. Assist with the implementation and improvement of processes, coordinate with external suppliers and service providers where required, and support ad-hoc projects and tasks as the business evolves.

NB: Experience Requirements
2 years Previous experience in recruitment, operations, administration, coordination or a similar role. Experience in a startup, scale-up or fast-paced environment would be advantageous. Recruitment coordination or People administration experience would be beneficial. Fluent English.

For more details and to apply conatct ashleigh@oneify.money