Receptionist / Facilities Assistant

Our Isle of Man office is looking for an individual with strong interpersonal skills who enjoys variety in their working day, to join us as Receptionist/Facilities Assistant on a full-time, permanent basis to assist the current team.

This is a dual role, working predominantly on our Reception Desk but providing facilities support as and when required in a flexible capacity.

As Receptionist, you will be required to:

Operate the office switchboard.
Provide reception ‘meeting and greeting’ services to clients and office visitors.
Organise client meeting room booking requests and prepare rooms for meetings.
Provide routine office administration to assist the wider business.
Book taxis and local accommodation for staff.
Liaise with external office services e.g. couriers and receive small deliveries from suppliers or clients.
Manage the office equipment loan stock for staff, for example portable printers and scanners.


Our Receptionist is the main contact point for our business and will be dealing with clients and suppliers and liaising with our staff. You will be dealing with a wide variety of activities, ranging from managing the reception desk and switchboard to organising meeting rooms, co-ordinating taxi bookings and assisting with administrative tasks.


As Facilities Assistant, you will be required to:

Replenish and maintain the kitchen areas on each floor, and vending machine in Staff Room.
Collect and distribute fruit and milk deliveries.
Monitor shredding bins on each floor and arrange collection.
Maintain photocopier and stationary areas on each floor – distribute supplies and consumables.
Maintain oversight and ensure appropriate stock levels for vending machines and water towers.
Liaise with third- party suppliers relating to PPM, Air Conditioning, ad-hoc R&M requirements, and Cleaning contracts.
Ordering supplies for the kitchens, vending machine, printers and stationery.
Any Ad-Hoc duties as required from time to time.


Candidates do not need to have prior office experience to succeed in this role, however they should have strong communication skills and a proactive approach to working.

To thrive in this role you will also need:

Logical approach to task management.
Strong interpersonal skills.
Self-motivation and ability to use own initiative.
Readiness to work flexibly outside of core business hours (9am – 5.15pm) to support office based events as required.
Intermediate knowledge of the Microsoft Office suite of programmes, with emphasis on Outlook.
Language requirements – strong spoken, listening and written English.
Previous experience in office facilities would be advantageous although not essential.
Previous experience working on a Reception Desk within the financial services industry is preferrable but not mandatory.

For more details and to apply contact Khamon@kpmg.com